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[SSG CIRCULAR/QMD/2018/4]: PUBLICATION OF COURSE FEE SUBSIDIES AND DECLARATION OF COURSE FEE AND ASSESSMENT FEE
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Terms and Conditions

 

Funding

Specific Terms and Conditions

 

1.                Scope of Terms and Conditions

 

1.1              These Specific Terms and Conditions shall apply to all Grants.

 

2.                Definitions

 

2.1.            The following words and expressions shall have the following meanings:

 

“Absentee Payroll”

shall have the meaning ascribed to it in Section 3.1.

 

“Applicant”

means a person who has submitted, whether directly or through a person authorised by WDA hereunder to act on his behalf, an application to WDA for a SkillsConnect Account or for the grant of a right or benefit under the Contract.

 

“Claimant”

means a person claiming from WDA or who has been awarded by WDA funds under a Grant.

“Funded Course”

means a training course approved by WDA for funding under a Funding Scheme.

 

“Funding Scheme”

means a funding scheme administered by WDA, including without limitation the Skills Development Fund (SDF) (Cap. 306), Lifelong Learning Endowment Fund (LLEF) (Cap. 162A).

 

“Grant”

means monetary support awarded by WDA under a Funding Scheme.

 

“Trainee”

 

means a person who attends a Funded Course.

 

“Training Grant”

shall have the meaning ascribed to it in Section 3.1.

 

“Training Organisation”

means a provider of a Funded Course.

 

“You” or “you”

means a Claimant.

 

3.                Grants

 

3.1.            WDA shall award Grants only for Funded Courses, subject to the terms of this Contract. The Grants administered by WDA include without limitation the following:

 

(a)              Training Grant: A Grant on a per Trainee basis to defray the cost of a Funded Course; and

 

(b)              Absentee Payroll: A Grant on a per Trainee basis to defray the manpower costs incurred by the Claimant due to the Trainee’s attendance at a Funded Course.

 

3.2.            The costs and expenses that qualify for funding and the funding limits of the Grants are specified in the Guidelines.

 

3.3.            Notwithstanding Section 4 (Eligibility Criteria) or anything else in the Contract, the power to accept or reject any claim for a Grant or to revoke, suspend or vary any award of a Grant shall vest solely in WDA and WDA shall be entitled to exercise its rights under this Section in its sole discretion without advance notice or liability to any person and without assigning any reasons for its decision.

 

4.                Eligibility Criteria

 

4.1.            You shall be eligible to make a claim for a Grant, and any claim for a Grant that you submit to WDA shall be valid, only if all the conditions set out in this Section and the Guidelines are fulfilled.  You shall only submit claim for grant within the stipulated timeframe only if your application for training grant has been approved by WDA.

 

4.2.            You must be a company or business registered with the Accounting & Corporate Regulatory Authority in Singapore, a society registered with the Registry of Societies in Singapore or, subject to WDA’s approval from time to time, other entities established or regulated under any written law in Singapore.

 

4.3.            You must also be one of the following for the full duration of the Funded Course up to and including the date of the claim:

 

(a)              The employer of the Trainee, as defined in the Employment Act (Cap 91);

 

(b)              The Trainee being a sole proprietor, partner or a commission-based agent;

 

(c)              The person who has engaged the Trainee or the Trainee’s employer as a sub-contractor and who has provided sufficient documentary evidence to WDA or the Training Organisation that the Trainee is providing the services under the sub-contract;

 

(d)              The Training Organisation of a Funded Course attended by the Trainee, where the Trainee is enrolled by a person described in sub-clauses (a), (b) or (c) above and where such person or entity is a company or business registered with the Accounting & Corporate Regulatory Authority in Singapore or a society registered with the Registry of Societies in Singapore; or

 

(e)              Such other person or entity approved by WDA from time to time.

 

4.4.            The Trainee must for the full duration of the Funded Course up to and including the date of the claim also be a Singapore citizen or permanent resident.

 

4.5.            Where you (not being the Training Organisation) and the Training Organisation are related corporations as defined in the Companies Act (Cap. 50) or have mutual partners or shareholders, you shall inform WDA in writing by such means as WDA may specify. Your eligibility to make a claim for a Grant in such a case shall be determined by WDA on a case by case basis at its sole and absolute discretion.

 

4.6.            A claim may be submitted to WDA only if:

 

(a)              The conduct of the Funded Course has been completed;

 

(b)              The Trainee has attained a minimum of seventy-five percent (75%) attendance for the Funded Course and sat for all prescribed examinations and/or assessment for the Funded Course. For Workplace Literacy (WPL) and/or Workplace Numeracy (WPN) training courses under the Singapore Employability Skills System (ESS), the Trainee has completed the Workplace Literacy and Numeracy appraisal and has been recommended for training in the particular WPL and/or WPN module;

 

(c)              The Funded Course is not one for which a Grant had previously been awarded in respect of the same Trainee;

 

(d)              The Funded Course is relevant to the Trainee’s current role and consistent with the business needs of his workplace.  For the avoidance of doubt, a Funded Course that prepares the Trainee for a more significant role and a higher position in his workplace is considered relevant to Trainee’s current role;

 

(e)              The training is of relevance to the upgrading of the skills of the trainee in performing his/her current job; preparing him/her to perform enhanced job scope or enhancing his/her skills for new job within the same company.  All this must be within the business requirement of your company.

 

(f)                The Trainee continues to receive his/her full salary, Central Provident Fund (CPF) entitlements and any other statutory benefits due to him/her in accordance with the Employment Act (if applicable), during the period of training;

 

 

(g)              All cost components supportable under the Grant (such as the Funded Course fees)are borne by the Claimant (not being the Training Organisation) or by such other payee approved by WDA from time to time, and sufficient proof is shown to WDA that such payment has been made. All such payments shall be made by cheque, GIRO or electronic bank transfer. Without prejudice to Section 5.2, you shall retain copies of all cheques issued and all relevant GIRO or remittance statements in respect of such payments and where applicable, obtain invoices and receipts relating to such payments. The date of payment, amount paid and payee and payor details must be clearly discernable from such documents. Neither the Trainee nor any third party shall be required to contribute to such costs nor shall the Trainee have the support of any education assistance scheme other than the Funding Scheme.

 

5.                Claims Administration

 

5.1.            All claims must be submitted no later than three (3) months from the completion of the Funded Course. WDA shall not be obliged to accept any claims made after the expiry of this time period.

 

5.2.            You shall keep detailed and accurate records related to the Funded Course(s) and claims for the Grant(s) together with supporting receipts, GIRO and remittance statements, vouchers and invoices, in accordance with generally accepted accounting principles. Such records include without limitation and where applicable, payroll registers, employee CPF statements, salary payment vouchers, letters of appointment, income tax declarations, documentation of enrolment and application forms, attendance lists, payment invoices, course fee receipts, financial statements (including without limitation bank statements) and all other documents pertaining to the claims for Grants and Trainee attendance and achievement in Funded Courses. Such records shall be kept for at least three (3) years after completion of the Funded Course or receipt of documents (whichever is later) and shall be furnished to WDA as and when requested.

 

5.3.            Grants shall be disbursed on a reimbursement basis only, subject to your compliance with the terms of the Contract to WDA’s satisfaction. As a condition of disbursement of the Grant, you shall submit original or certified true copies of such records as WDA may require in support of the amount claimed.

 

5.4.            You acknowledge that WDA is required to verify the claim before any part of the Grant may be disbursed.  Any and all decisions or calculations in relation to a claim shall be made by WDA in its sole and absolute discretion and shall be final.

 

5.5.            The Grant shall not be used for the payment of any taxes, duties, levies, fees or charges of any nature levied or imposed by any governmental agencies or regulatory bodies, all of which shall be borne solely by you.

 

6.                Liquidated Damages

 

6.1              The training organisation and you must forthwith inform WDA of any instances where any trainee resigns from your employment or withdraws from the Funded Course and where liquidated damages or any other form of compensation for the cost of training is recovered from such trainee(s).

 

6.2              In the event that liquidated damages or any other form of compensation for the cost of any Funded Course is recovered by the Training Organisation or you from any trainee or any other person, the Training Organisation or you, as the case may be, shall forthwith refund to the WDA the corresponding amount which had been disbursed by WDA under the award of Training Grant.

 

7.                WDA’s remedies

 

7.1          WDA may forthwith by notice in writing and without liability to you revoke the award of a Grant in respect of any Trainee, suspend or withhold payment of the whole or any part of the award or reduce the award by such amount as WDA may deem fit in the following circumstances:

 

(a)              Upon the occurrence of any of the matters that would entitle WDA to terminate the Contract under the SkillsConnect General Terms and Conditions;

 

(b)              If WDA has determined in its sole and absolute discretion that you have failed to meet the eligibility criteria for the Grant in accordance with Section 4 or that the award is in violation of any applicable law; or

 

(c)              The Funded Course status of the training attended by the Trainee has been suspended or revoked for any reason.

 

(d)              WDA, in its judgement, believes that the objective and spirit of the Funding Scheme has been violated.  To illustrate, WDA has reasons to believe that trainees are employed only for the purposes of claiming Training Grant, or that the trainee is not a genuine employee of the Applicant Company.

 

7.2          Where WDA has revoked the award of a Grant in respect of any Trainee, you shall immediately refund all monies received from WDA under the Grant in respect of that Trainee.  Where WDA has reduced the amount of the Grant awarded, you shall immediately refund any monies received from WDA in excess of the reduced Grant.

 

7.3          WDA may at its sole discretion permit you to request for the revival of a revoked or suspended Grant. If such you have been given such permission, you shall, within one (1) month after the revocation of the award of a Grant for any reason, provide WDA with such payroll registers, employee CPF statements, salary payment vouchers, letters of appointment, enrolment and application forms, attendance lists, payment invoices, course fee receipts, and other documents pertaining to the engagement of the Trainee, claims for Grants and Trainee attendance and achievement in Funded Courses as WDA may require.

 

7.4          For avoidance of doubt, any claim for a Grant received by WDA on or after the revocation of the applicable award shall be invalid. WDA reserves the right in its sole and absolute discretion to reject as invalid any claim for a Grant received by WDA on or after the date of its notice to suspend or withhold payment of the whole or any part of the award or reduce the award.

 

Last updated on 2016-10-01